Office Coordinator

At ALS, we encourage you to dream big.
When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.



Working at ALS
The ALS team is a diverse and dedicated community united by our passion to make a difference in the world.
Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence.
At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us.
We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.

Office Coordinator

Imagine your future with us
At ALS, we encourage you to dream big.

When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive.

Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world.

The primary purpose of this position is to answer incoming calls, receive/deliver mail, return coolers, review chain of custody for accuracy, sample handling and login, scan data/documents, computer work, and assist the project management department.



Responsibilities:

• Answer multiple incoming lines and transfer to the appropriate person or take a message
• Greet and direct visitors to the appropriate person/department
• Mailing of laboratory documents including reports, invoices and quotes
• Typing, filing, faxing, copying and scanning of documents
• Process incoming and outgoing mail
• Returning coolers via Fed ex
• Reviewing chain of custodies (COCs) for accuracy
• Receive and inspect samples from clients and field personnel.
• Log samples into the LIMS system.
• Transport and store samples appropriately; dispose of expired samples.
• Ensure compliance with SOPs and QA standards.
• Assist project management department with administrative duties
• Minor accounting duties such as processing credit card payments, completing reports, mailing checks
• Assist reporting department
• Other duties as assigned
  
  
  Required Knowledge, Skills & Abilities:
  
• Diligent work ethic and the ability to work independently and as a team
• Strong Customer/Client interaction skills
• Strong organizational skills and ability to multi-tasks
• Detail oriented, problem-solving skills and able to prioritize duties
• Strong English verbal and written communication skills
• Strong computer skills; A working knowledge of Microsoft Word, Excel and other industry specific software
• Basic knowledge of EPA methodologies and Familiarity with chemical symbols and scientific terminology preferred
  
  
  Required Qualifications:
  
• High school education or equivalent
• Minimum 2 years’ experience in an office environment
  
  
  Physical Demands:
  
• Able to speak and hear clearly while communicating with staff, management and clients
• Ability to work with chemicals, and wear Personal Protective Equipment (lab coat, glasses/goggles, glove, etc.)
• Dexterity in hands and fingers to operate computer
• Average vision and able to see to read reports
• Ability to sit, stand, bend, and lift for 100% of an 8+ hour day
• Ability to work overtime when needed
• Able to lift 50+ lbs.
  
  
  
  

Everyone Matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.
ALS also welcomes applications from people with all levels of ability. Accommodation is available on request for candidates taking part in all aspects of the selection process.

Eligibility

To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.


How to apply
Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.